How to Write an End of Tenancy Letter (+ Example)
An end of tenancy letter is an important document that formally notifies your landlord or letting agent of your intention to vacate the rental property. A well-written letter ensures smooth communication, avoids misunderstandings, and helps you comply with your legal obligations under the tenancy agreement.
Key Elements of an End of Tenancy Letter
When drafting your end of tenancy letter, include the following elements:
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Your Contact Details: Include your full name, current address, and contact information. This identifies you as the tenant.
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Landlord/Letting Agent’s Details: Include their name and address to ensure the letter reaches the correct recipient.
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Date: Write the date when you are sending the letter.
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Notice Period: Specify the notice period as per your tenancy agreement (usually one to two months for most agreements). Clearly state your move-out date.
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Reason for Leaving: Mention why you are leaving, though this is optional.
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Request for Deposit Return: Indicate that you expect your deposit to be returned after deductions, if any, for damages.
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Forwarding Address: Provide a new address where any remaining correspondence can be sent.
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Final Property Inspection: Offer to arrange a final inspection of the property with the landlord or agent.
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Signature: Sign the letter to confirm its authenticity.
Example of an End of Tenancy Letter
[Your Full Name]
[Your Current Address]
[City, Postcode]
[Email Address]
[Phone Number]
[Date]
[Landlord/Letting Agent’s Name]
[Landlord/Letting Agent’s Address]
[City, Postcode]
Dear [Landlord’s Name/Letting Agent’s Name],
Re: Notice of End of Tenancy for [Property Address]
I hope this message finds you well. I am writing to formally give notice of my intention to vacate the property at [Property Address] as per the terms of the tenancy agreement dated [Start Date of Tenancy]. My final day in the property will be [Move-Out Date], allowing for the required [Insert Notice Period] notice.
I would like to arrange a final inspection of the property on or before my departure date to discuss the return of my security deposit. I will ensure the property is cleaned and returned in the condition required under the terms of the tenancy agreement, except for reasonable wear and tear. Please let me know a convenient time for the inspection.
For your records, my forwarding address after [Move-Out Date] will be:
[Your New Address]
I kindly request that any remaining correspondence, including the return of my security deposit, be sent to this address. Should you need to reach me in the interim, you can contact me at [Email Address] or [Phone Number].
Thank you for the opportunity to rent the property and for your assistance throughout the tenancy. Please let me know if there are any further steps I need to complete before vacating the property.
Yours sincerely,
[Your Full Name]
Additional Tips
- Double-check your tenancy agreement: Review your contract to confirm notice period length and specific requirements.
- Send via recorded delivery: Use a trackable delivery service or email to ensure your notice is received.
- Maintain a copy: Keep a copy of the letter and proof of postage for your records.
An end of tenancy letter helps ensure a professional relationship between you and your landlord or letting agent. Writing a clear and polite letter makes the move-out process smooth and hassle-free.